Expert Haven - Guided by heart, powered by teamwork, where intuitive vision meets aligned action
Your Business
Is GrowinG FAST
Your Systems Need to Catch Up.
We help visionary service-based CEOs redesign their backend
so growth feels supported, not heavy.
From systems to workflows to team support,
we build the structure that lets you lead with clarity and ease.
Available in English & French · Built on GoHighLevel · Designed for scale
Hello i'm Sonia!
I’m the founder of Hands-On VA Services.
I work with visionary, service-based CEOs whose businesses
are growing faster than their backend was ever designed to handle.
There’s a phase of growth where everything looks
successful on the outside... and feels full behind the scenes.
Time moves fast. Systems are patched. You’re holding too much together.
My team and I exist for this exact moment.
We build the structure that allows your business to keep growing,
without you becoming the bottleneck.
Why Work With Us?
Because we have been exactly were you are
Your business is working.
Clients are coming in.
Your calendar is full.
Behind the scenes, everything feels full too.
Not because something is wrong..
Because success arrived faster than structure.
We’ve lived this phase.
We’ve built through it.
And we’ve helped CEOs redesign
their backend so growth finally feels supported... not heavy.
This Isn’t About Tasks.
It’s About Support.
Every business looks different at this stage of growth.
These are examples of the support we build, not a checklist you need to manage.
Sales Funnel
Build a sales funnel for your signature offer
Design a landing page
Write an email sequence
Automate follow-ups
Client Journeys
Automate onboarding emails
Build client workflows
Align customer experience with your brand.
Organise Declutter
Set up an efficient filling system.
Declutter your inbox.
Optimise your CRM.
Calendar
Sync your calendar
Automate meetings reminders
Build a booking landing pages
AI Package
Train ChatGPT to reflect your brand.
Create many chat automations.
Zapier/Make automations.
Train your AI receptionist.
Social Media Reel
Plan and batch content.
create 6-12 reels.
Write captions and hashtags.
Set up posting schedules and automations.
Online Course
Set up your course platform.
Membership site and community with automated onboarding, resources, notifications, and certificates.receptionist.
Let’s explore what kind of structure will support your growth.
How We Support your growth
This isn’t a list of things you need to manage.
It’s the structure we build so your business runs smoothly as it scales.
Bilingual Support (English & French):
So your business can grow globally, without creating more work for you.Client Journeys & CRM:
Clear, automated client journeys so leads, onboarding, and follow-ups run without manual effort.Sales Flow & Funnels:
Simple, effective sales flows that support conversion without adding complexity.Calendars & Scheduling:
We align your calendars and booking systems so time boundaries are respected and everything runs seamlessly.Organisation & Efficiency:
Clarity across inboxes, files, workflows, and systems so nothing lives only in your head.Content & Visibility Support:
Content systems that stay consistent without draining your energy.AI & Automation Support:
Automation and AI tools running quietly in the background to reduce admin and repetition.Courses & Memberships:
We structure digital offers so delivery feels smooth for you and effortless for your clients.
Here’s Why Clients Love
Working with Us...
Built Around You
Every system we design reflects how your business operates in real life.
That’s why our clients feel supported, understood, and confident as they grow.
Tailored for Your Stage of Growth
Your business doesn’t need a one-size approach,
it needs structure that matches where you are now.
We design each setup around your vision, your goals, and your current level of momentum, so your backend supports growth instead of slowing it down.
Freedom to Lead
When your systems are in the right place, leadership feels lighter.
You’re no longer managing details, fixing gaps, or holding everything together.
Your business runs smoothly in the background, giving you the space to focus on strategy, creativity, and expansion.
Space to Think Bigger
When the backend is handled, your mind is free.
You’re no longer tracking details or holding everything together.
You have the mental space to think strategically, make clear decisions,
and focus on what’s next, not what’s missing.
This is where real growth happens.
Growth feels lighter when you’re not doing it alone.
What Clients experience
when they work with us
Real stories from business owners we’ve supported through growth.
READY TO FEEL SUPPORTED AS YOUR GROw!
Choosing Hands-On VA Services means partnering with a team that understands what it takes to support a growing business.
We meet you where you are, build the structure that fits your growth, and walk alongside you as things expand, so you’re not holding everything together alone.
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